An undersecretary is an executive government official in many countries, frequently a career public servant, who typically acts as a senior administrator or second-in-command to a politically appointed Cabinet Minister or other government official. The title is used in many different political systems.

Holy See

In the Holy See, undersecretary is a title given to senior administrative officials working in the dicasteries of the Roman Curia.

Hong Kong

In Hong Kong, undersecretary is a position created in 2008 to work closely with bureau secretaries and top civil servants to implement the Chief Executive's policy blueprint and agenda in an executive-led government. The appointment of undersecretaries and political assistants is an extension of the Principal Officials Accountability System into today's Political Appointments System.[1]


In India, Undersecretary is an officer level secretariat post in Central ministries, tenanted by officers of various civil services, usually promoted officers from the Group 'B' (Section Officers) of Central Secretariat Service(CSS), or the Newly Appointed officers of the Indian Administrative Service, abbreviated as IAS, or other Group 'A' services on deputation in Central Govt in early stages of their careers with Minimum 7 to 8 Years of Service.

Officers in this capacity further manage Desk or Section Officers within a Ministry or Central Regulatory body. Under Secretaries occupy gazetted civil service posts in India, unlike in some western democracies, where they are political appointees. An Under Secretary will typically report to a Deputy Secretary, or a Director to the Government of India.


In Italy, Undersecretary is a second-in-command to a politically appointed Minister. In particular, he/she is appointed with a President of the Republic Decree, on proposal of the Prime Minister, who previously agreed such proposal with the relevant Minister.


In the Netherlands, undersecretary (Dutch: staatssecretaris) is the title of a junior member of the Cabinet of the Netherlands. An undersecretary takes over part of the portfolio of a certain minister and falls under the responsibility of that minister, but is at the same time also separately responsible to the parliament.[2] Undersecretaries do not attend the weekly council of ministers unless specifically invited. Some undersecretaries are allowed to use the title 'minister' in meetings with foreign colleagues who are responsible for the same topic area (who may be ministers).


In Portugal the level of undersecretary is not a pro-forma echelon in the executive hierarchy. Such posts are created on an ad hoc basis as required.[3] It is the lowest rung in the executive power. There is currently only one undersecretary of State in the present government.


In the Spanish Government, the Undersecretary is a political appointee charged with the daily representation of a ministry, the management of the common services and personnel. The position is equivalent to the British Permanent Secretary. The Undersecretary reports to the Minister, and is appointed by the King on the advice of the Council of Ministers.

United Kingdom

The title of Under-Secretary is used in two different contexts in the British political system. A Parliamentary Under-Secretary of State is a junior member of the government, always an MP from the governing party, who is appointed to assist a Secretary of State or other government minister. They rank between a Minister of State and a Parliamentary Private Secretary; the rank is usually seen as a stepping-stone to higher political office. In contrast, a Permanent Under-Secretary is a civil servant employed to head part of a government department and oversee the implementation of policy.

United States

In the United States executive branch, an undersecretary is a senior official in a government department, junior to a departmental Secretary such as the Secretary of State and usually junior to a Deputy Secretary as well. An Undersecretary is typically a career government official, as opposed to a political appointee. They may head specific sub-departments or agencies such as the Defense Intelligence Agency, or be responsible for a specific area of policy within the department, e.g. the Undersecretary for Management within the Department of State. Before 1972, "Undersecretary" (also spelled "Under Secretary") signified the senior deputy to a cabinet Secretary, especially of State and Treasury. The office of Under Secretary of State was replaced by the Deputy Secretary of State and the office of Under Secretary of the Treasury was replaced by the Deputy Secretary of the Treasury.

While the Cabinet Secretary provides vision and direction, undersecretaries run the department and are often considered the government equivalent of a chief operating officer, albeit for a specific branch.


  1. Mary Ma, "It pays to be forward looking", The Standard, June 04, 2008
  2. http://www.parlement.com/id/vh8lnhrogvv4/staatssecretaris
  3. http://dre.pt/pdfgratis/1916/05/08600.pdf |3=Lei n.º 524 de 5 de maio de 1916 (Criando os lugares de sub-secretários de Estado dos Ministérios das Colónias, Finanças e Guerra)
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